Banquet Hall
A flexible indoor gathering space for celebrations, receptions, meetings, and community events.
$550 rental fee$200 security deposit$50 Sunday-only kitchen add-on
Maximum capacity: 250 peopleHall rentals
A better way to plan your next gathering.
Explore the three spaces listed in the supplied agreement and send one organized request to the volunteer rental team.
Rum Room
A smaller indoor room for birthdays, showers, meetings, and other public or private gatherings.
$200 rental fee$100 security deposit$50 Sunday-only kitchen add-on
Maximum capacity: 80 peoplePavilion
An outdoor pavilion and baseball-field area for seasonal gatherings, approved fundraisers, and community activities.
$200 rental fee$100 security depositPavilion kitchen included at no extra charge
No fixed capacity limitRates, deposits, the Sunday kitchen add-on, and the 14-day cancellation policy reflect the revised agreement dated August 16, 2026. Indoor capacities are confirmed; the outdoor Pavilion and baseball-field area has no fixed capacity limit. The Pavilion kitchen is included at no extra charge. Rentals are open to the public, and a volunteer must still approve each reservation.
Plan before you request
Build a quick rental estimate.
Choose the space, date, and expected attendance. We will carry these details into the public request form.
Public availability calendar
See which dates already have a rental hold.
After you submit
A real person reviews every request.
The system records the details, checks the private booking tracker, and creates a reference number. A volunteer then confirms the date, final pricing, agreement, deposit, and any alcohol requirements.
Tested
Rental workflow
- Choose Banquet Hall, Rum Room, or Pavilion.
- Submit the event details.
- Receive a sequential request number.
- Volunteer checks availability and requirements.
- Sign the agreement and provide photo ID.
- The required deposit reserves the approved date.
Agreement highlights
Know the main requirements early.
Reservation & payment
The deposit is required to reserve an approved date. The remaining balance is due at least 14 days before the event. An eligible deposit refund may take up to 30 days.
Event timing
The event must begin by 6:00 PM and end by midnight. Guests must leave by midnight; the renter may remain afterward only to clean.
Alcohol service
Certified BHVFC bartenders are required when alcohol is served: one through 100 guests and two for 101–200 guests, at $10 per bartender per hour under the supplied agreement.
House rules
No confetti, glitter, fireworks, or weapons. Fundraising events need membership approval, and the renter is responsible for required permits and cleanup supplies.
Kitchen access
Banquet Hall and Rum Room renters may add kitchen access for $50 on Sundays. The Pavilion kitchen is included with the Pavilion at no additional charge.
Insurance
No renter insurance is required for these rentals.
14-day cancellation policy confirmedA cancellation made fourteen (14) days or less before the event forfeits the security deposit. The former seven-day clause #15 has been removed from the revised agreement.
No card feesOnline card payments remain disabled. A truly free card processor does not exist; payment stays manual unless the board approves transaction fees and a provider. Never enter card or bank information in the rental request form.